Last updated September 20, 2019.

Our Views on Privacy at Health Advances

Health Advances LLC (“Health Advances”) values the privacy of your Personal Data (defined as any information that is capable of identifying you as an individual person). This Privacy Statement is meant to inform you of Health Advances’ data collection and disclosure policies and practices related to your Personal Data gathered by Health Advances, regardless of the medium through which we collect such information, including through our website. If you use our website, by using the website and/or participating in our research, you signify that you agree with this Privacy Statement. If you do not agree with this Privacy Statement, please do not provide us with any Personal Data and refrain from use of the website and/or participating in our research. Personal Data may be obtained from clients, prospective clients, vendors, and others.

Storage of Personal Data in the US

All information gathered from you will be stored and processed in the United States. If you access our website from a location other than the United States, your use of the website constitutes consent to the transfer of your information to the United States.

Data Recipients and International Data Transfer

Health Advances is a member of Parexel, which has self-certified to the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks. Please click here to view Parexel’s Privacy Shield Notice of Certification. Health Advances is devoted to following the privacy principles outlined in this Notice of Certification.

Health Advances is committed to the confidentiality, integrity, and availability of Personal Data we process and has in place mechanisms to ensure a compliant transfer of Personal Data from European Union member countries to the United States.

Health Advances’ project team members, individuals performing administrative functions, and IT personnel within Health Advances may also have a limited access to your Personal Data in order to perform their jobs. Third-party service providers may be provided access to limited Personal Data to perform services and functions on behalf of Health Advances, including processing honorarium payments and sending out electronic mailings such as newsletters, event invitations, and other mailings that may be of interest to you.

Modifications and Updates to the Statement

Health Advances may periodically update this Privacy Statement. We reserve the right to change, modify, add, or remove portions of this Statement at any time. Changes to this Privacy Statement will be posted on our website. Your continued participation in our research opportunities, work with us, and/or use of our website indicates your agreement with these modifications and updates. We will attempt to notify you about significant material changes in the way we treat Personal Data by sending a notice to the primary e-mail address we have on file or by placing a prominent notice on our website.

Nature of Information We Collect

Health Advances collects information that you provide, may collect information from third parties, publicly available sources, or from our clients, and/or may collect such other information identified in this Statement. This information may include, without limit, your name, contact information, professional background and biography, bank account information, and other personally identifiable information, provided that we will not collect your financial information, social security number, or other government issued identifier without your express consent. Together this information is referred to as “Personal Data” within this Privacy Statement.

Health Advances also collects non-personal Data and anonymous information from users to be used in an aggregate fashion. For example, Health Advances may collect system-related information, such as IP address, location, browser type and operating system type, to be used for system administration purposes, to help diagnose problems with our servers, to monitor traffic patterns, to determine which services are used most frequently, and to assess site usage.

How We Use This Information

Health Advances may use your Personal Data for lawful purposes, including without limit, evaluating your Personal Data to determine which research opportunities are most relevant to your level of expertise and using it to contact you and invite you to participate in these opportunities, providing you with the information you requested, inviting you to events, or sending you marketing materials about our services. Health Advances’ third party marketing automation platform, ClickDimensions, may gather statistics around email opening and clicks to help us monitor and improve our mailings. We regard all Personal Data that we collect as confidential and use this information to fulfill our obligations to our research, clients, and to keep you informed of changes and progress at Health Advances.

Presently, we do not intend to sell, rent, or share your Personal Data with third parties that are not affiliated with or providing services to Health Advances. Health Advances may also disclose aggregate anonymous information to its clients, business partners, investors, potential buyers, and other third parties if Health Advances deems such disclosure, in its sole discretion, to have sound business reasons or justification.

If one of Health Advances’ business lines or the entire business, or a substantial portion thereof, is acquired or transferred, whether by merger, consolidation, purchase of a substantial portion of assets, or otherwise, Health Advances may disclose and transfer your Personal Data to such third party. In addition, if Health Advances becomes the subject of a bankruptcy or insolvency proceeding, whether voluntary or involuntary, Health Advances or its trustee in bankruptcy may sell, assign, license, or otherwise transfer such information in a transaction approved by the appropriate court. Health Advances may also disclose your Personal Data to third parties when we believe, in good faith and in our sole discretion, that such disclosure is reasonably necessary to: (a) enforce or apply the terms and conditions of this website; (b) comply with legal or regulatory requirements; © protect the rights, property, or safety of Health Advances, our users, or other third parties; or (d) prevent a crime or protect national security.

Why We May Be Required to Disclose This Information

While we value the preservation of user privacy, Health Advances reserves the right to disclose all information collected to the extent required by law or to respond to judicial process. In rare circumstances for participant research, we may be required as part of compliance laws or regulations, to disclose Personal Data about projects you consult on, revealing your name and honorarium.

Retention Policy

Health Advances may retain your Personal Data for as long as we deem reasonable and/or as long as the law requires. If you cease to participate in our research or no longer wish to receive information from Health Advances, we will continue to handle your Personal Data in accordance with this Privacy Statement.

Health Advances Referral Policy for Research Opportunities

Health Advances appreciates your referrals and may contact colleagues you recommend for research opportunities. Your name may be included in our initial contact with your colleague. The referral email offers your colleagues the same opt-out opportunity to which all research participants have a right, allowing them to decline receiving further invitations to participate in our research.

Links on Our Website

We may provide links to other resources that are not our website. We cannot be responsible for the privacy policies, practices, or content of these sites. We encourage you to review the privacy policies and terms and conditions of such web sites so that you understand how those companies collect, use and share your information. Please be aware that this Privacy Statement does not apply to personal information collected on other websites that may be linked to or through our website.


Health Advances may use “cookies” for the convenience of our users and to enhance your experience using the website. A cookie is a small text file that is recorded either temporarily or persistently on your hard drive by a web page server and is not intended to deliver viruses or other harmful programs to your computer. Rather, cookies enable Health Advances to recognize a user without requiring the user to repeatedly log in when using the website or other Health Advances websites. By relying on cookies, Health Advances is able to deliver a more efficient service that is more personalized for each user. Additionally, cookies allow Health Advances to monitor traffic patterns, website usage, and session information which help make the website more useful.

Most browsers automatically accept cookies. If you prefer, you generally have the option of setting your browser to decline cookies. Alternatively, you may be able to modify your browser setting to notify you each time a cookie is created and permit you to accept or decline cookies on an individual basis or to accept cookies from web sites that meet certain disclosure and use specifications.


Our website is not intended for children. Health Advances does not knowingly or specifically collect Personal Data from users under 18 years of age through our website, although we may collect such information through means other than the Internet. In the event that Health Advances becomes aware that it has collected Personal Data from a user under 18 years of age through its website, it will take steps to delete such information from its database. Health Advances does not authorize users under 18 years of age to use the website.


Health Advances has implemented security measures intended to protect your Personal Data both online and offline, including measures intended to restrict unauthorized persons from accessing Personal Data. We also have security measures in place at our physical facilities to help protect against the loss, misuse or alteration of Personal Data that we have collected from you at our website. Although we have implemented various measures to help protect your information, Health Advances does not guarantee the security of any information.

Information sent over the Internet cannot be guaranteed to be secure. If you choose to disregard this Statement and send information via email, you do so at your own risk. For example, when providing us with a completed W-9 Form, we ask that you send this via fax at 781-392-1484.

If you are seeking to facilitate a wire transfer or other sensitive information this information is only accepted when processed safely. Please do not send sensitive information, such as wire transfer banking instructions or government-issued personal identification numbers, to us via unencrypted e-mail. Personal banking information will only be accepted via this secure link: and WITH PRIOR APPROVAL FROM HEALTH ADVANCES:

Opt-Out, Unsubscribe and Access to Information

Participation in our research, receiving marketing materials or invitations to events is voluntary. If you should decide at any point that you no longer want to be contacted with opportunities to consult on research projects, you have the right to opt-out of participation and request to be removed from our email list by calling 888-308-8100 OR faxing us at +1-781-392-1484 OR sending an e-mail to Be sure to provide your name and organization name (if applicable) and email address so that we may expedite your request. We will take reasonable actions to ensure you are not re-contacted by our group.

For unsubscribing to marketing materials or events, or opting out of other types of communication, please visit our subscription management page. You may also email us at OR call us 888-308-8100 OR fax us at +1-781-392-1484. Be sure to provide your name and organization name (if applicable) and email address so that we may expedite your request.

If you do not want Health Advances to share your Personal Data with third parties, or if you do not want Health Advances to use your Personal Data in a manner inconsistent with the purposes disclosed above, you may “opt-out” of such uses by Health Advances by contacting us as provided below.

At your written request, we will provide you with access to your Personal Data held by Health Advances. You also may correct, amend, or delete such Personal Data where it is inaccurate, except where the burden or expense of providing access is disproportionate to your privacy concerns, or where the rights of persons other than you would be violated. For access to your Personal Data, please contact Health Advances as provided below.

Questions and Comments

We welcome and thank you for your comments, questions, and suggestions. You are encouraged to direct any comments and questions relating to this Privacy Statement and our use of your Personal Data to:

Mail: Privacy Officer, Health Advances LLC, 9 Riverside Road, Weston, MA 02493
Phone: +1 (781) 647-3435
Fax: +1 (781) 392-1484

Dispute Resolution

Any questions or concerns regarding the use or disclosure of Personal Data should be directed to Health Advances at the address given above. Health Advances will investigate and attempt to resolve complaints and disputes regarding use and disclosure of Personal Data in accordance with the principles contained in this Policy. For complaints that cannot be resolved between Health Advances and the complainant, Health Advances has chosen to cooperate with EU and Swiss member state Data Protection Authorities (DPAs) and comply with the information and advice provided to it by an informal panel of DPAs in relation to such unresolved complaints (as further described in the Privacy Shield Principles). Please contact us to be directed to the relevant DPA contacts. As further explained in the Privacy Shield Principles, a binding arbitration option will also be made available to you in order to address residual complaints not resolved by any other means.


Health Advances will conduct an annual self-assessment related to its compliance with applicable laws and the guiding principles outlined in this Statement.

Applicable Law

This Statement shall be governed by the laws of the Commonwealth of Massachusetts, without regard to conflicts of law principles, and exclusive jurisdiction and venue for any dispute arising out of this Policy shall be the state courts or district federal courts of Massachusetts.