Our Views on Privacy at Health Advances

Health Advances LLC (“Health Advances”) values the privacy of your Personal Data (defined as any information that is capable of identifying you as an individual person) and understands that your privacy is important to you. Health Advances may process your Personal Data in their capacity as data controllers. We are committed to respecting your privacy and protecting your Personal Data. This Recruitment Privacy Statement (“Privacy Statement”) describes how we handle and protect your Personal Data in connection with Health Advances recruiting processes and programs.

This Privacy Statement only applies to the Personal Data of job applicants and potential candidates for employment. It does not apply to our employees, contractors or clients, or other Personal Data that Health Advances collects for other purposes. Refer to “https://www.healthadvances.com/privacy/”: https://www.healthadvances.com/privacy/ for Health Advances company privacy statement for policy regarding non-employment data.

We will process your Personal Data in accordance with this Privacy Statement, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.

By submitting your Personal Data to us, you acknowledge that:

  • You have read and understood this Privacy Statement and agree to the use of your Personal Data as set out herein.
  • Your Personal Data will be stored and processed in the US for the purposes and in the manner specified in this Privacy Notice.
  • You are not required to provide any requested information to us, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied.
  • All of your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.

This Privacy Notice does not form part of any contract of employment offered to candidates hired by Health Advances.

Nature of Information We Collect

The types of Personal Data that we request from you and the ways that we process it are determined by the requirements of the country in which the position is located, and not the country in which you reside.

We usually collect Personal Data directly from you when you apply for a role with us, such as your name, address, contact information, work and educational history, and achievements. We also may collect Personal Data about you from third parties, such as your references, prior employers, Health Advances employees with whom you have interviewed, and employment background check providers, to the extent this is permitted by applicable law.

Sensitive Personal Data is a subset of Personal Data and includes ethnicity, health, philosophical beliefs, sexual orientation, as well as other categories as allowed by law. We do not seek to obtain and will not collect such data about a candidate unless required to do so by applicable laws (e.g., government reporting in the US).

How We Use This Information

We collect and use your Personal Data for legitimate human resources and business management reasons including:

  • identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
  • recordkeeping in relation to recruiting and hiring;
  • ensuring compliance with legal requirements, including diversity and inclusion requirements and practices;
  • conducting criminal history checks as permitted by applicable law; or
  • protecting our legal rights to the extent authorized or permitted by law

We may also analyze your Personal Data or aggregate data to improve our recruitment and hiring process and augment our ability to attract successful candidates. We may desire to retain your Personal Data to consider you for future employment opportunities.

Data Recipients and International Data Transfers

Health Advances is a member of PAREXEL, which has self-certified to the EU-US and Swiss-US Privacy Shield Frameworks. Please use this link: “https://www.parexel.com/company/privacy-shield-notice”: https://www.parexel.com/company/privacy-shield-notice to view PAREXEL’s Privacy Shield Notice of Certification. Health Advances is devoted to following the privacy principles outlined in this Notice of Certification. Health Advances is committed to the confidentiality, integrity, and availability of Personal Data we process and has in place mechanisms to ensure a compliant transfer of Personal Data from European Union member countries and Switzerland to the US

Recruiters and interviewers working in the US as well as recruiters and interviewers working in different countries within Health Advances may access your Personal Data. Individuals performing administrative functions and IT personnel within Health Advances may also have a limited access to your Personal Data in order to perform their jobs. We use third party service providers to provide a recruiting software system. We also share your Personal Data with other third party service providers that may assist us in recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices. We maintain processes designed to ensure that any processing of Personal Data by third party service providers is consistent with this Privacy Notice and protects the confidentiality, availability, and integrity of your Personal Data.

Data Retention

Health Advances may retain your Personal Data for as long as we deem reasonable and/or as long as the law requires. If your interest in employment at Health Advances ceases, we will continue to handle your Personal Data in accordance with this Privacy Statement.

Security

Health Advances has implemented security measures intended to protect your Personal Data both online and offline, including measures intended to restrict unauthorized persons from accessing Personal Data. We also have security measures in place at our physical facilities to help protect against the loss, misuse, or alteration of Personal Data that we have collected from you at our website. Although we have implemented various measures to help protect your information, Health Advances does not guarantee the security of any information. Information sent over the Internet cannot be guaranteed to be secure.

Your Rights

We take reasonable steps that are designed to keep your Personal Data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that our processing of your Personal Data complies with this Privacy Statement and applicable law.

You may have the right to request access to the Personal Data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may have the right to request a copy of the Personal Data we have collected about you. If you would like to make a request to access, review, or correct the Personal Data we have collected about you, or to discuss how we process your Personal Data, please contact us at privacyofficer@healthadvances.com.

To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your Personal Data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon the circumstances and the request, we may not be permitted to provide access to Personal Data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or to deny your requests where, in the Firm’s discretion, they may be unfounded, excessive, or otherwise unacceptable under applicable law.

In addition, and where granted by applicable law, you may have the right to lodge a complaint with a competent data protection authority.

Contact

If you have any questions about this Privacy Statement or if you require any assistance using the Health Advances website, please contact us at:

Privacy Officer
Health Advances
9 Riverside Road
Weston, MA 02493
+1-781-647-3435
privacyofficer@healthadvances.com