Last updated on June 30, 2021.
Our Views on Privacy at Health Advances
Health Advances LLC (“Health Advances”) values the privacy of your personal data (defined as any information that is capable of identifying you as an individual person) and understands that your privacy is important to you. In connection with its evaluation of your prospective involvement with Health Advances, Health Advances may process your personal data in its capacity as data controller. We are committed to respecting your privacy and protecting your personal data. This Recruitment Privacy Statement (“Privacy Statement”) describes how we handle and protect your personal data in connection with Health Advances recruiting processes and programs.
We will process your personal data in accordance with this Privacy Statement, unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail.
By submitting your personal data to us, you acknowledge that:
- You have read and understood this Privacy Statement and agree to the use of your personal data as set out herein;
- Your personal data will be stored and processed in the US for the purposes and in the manner specified in this Privacy Notice;
- You are not required to provide any requested information to us, but failing to do so may result in not being able to continue your candidacy for the job for which you have applied; and
- All of your representations are true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
This Privacy Notice does not form part of any contract of employment offered to candidates hired by Health Advances.
Nature of Information We Collect
The types of personal data that we request from you and the ways that we process it are determined by the requirements of the country in which the position is located, and not the country in which you reside.
We usually collect personal data directly from you when you apply for a role with us. We may also collect personal data about you from third parties, such as recruiting agencies, job platforms like LinkedIn, Indeed, and Glassdoor; university recruiting platforms, referrals, your references, prior employers, Health Advances employees with whom you have interviewed, pre-employment assessment tools, and employment background check providers, to the extent this is permitted by applicable law. The categories of personal information collected include identifiers, such as your name, address, and contact information; professional and employment-related information including education history and affiliations, work authorization, inferences drawn from assessment results, prior work experience, salary expectations, and any achievements. We may also collect internet and other electronic network activity when you visit our website. Additional categories of personal information that you voluntarily choose to include on your resume provided to us by you may include protected classifications under California or federal law, including physical characteristics or photos, date of birth, health or vaccination status, and any other information.
Sensitive personal data is a subset of personal data and includes protected classifications under California or federal law, as well as special categories of Personal Data under the EU’s GDPR. This information includes racial or ethnic origin, gender, age, genetic or health information, political opinions, religious and philosophical beliefs, sexual orientation, biometric information as well as trade union membership. We do not seek to obtain and will not collect such data about a candidate unless required to do so by applicable laws (e.g., government reporting in the US), with your explicit consent, or where it is voluntarily shared via your resume.
How We Use This Information
We collect and use your personal data for legitimate human resources and business management purposes including:
- identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
- contacting references;
- recordkeeping in relation to recruiting and hiring;
- booking and arranging travel for candidate interviews;
- contacting new hires prior to their start date;
- shipping materials to employees/new hires as needed;
- ensuring compliance with legal requirements, including diversity and inclusion requirements and practices;
- conducting criminal history checks as permitted by applicable law; and
- protecting our legal rights to the extent authorized or permitted by law.
We may also analyze your personal data or aggregate data to improve our recruitment and hiring process and augment our ability to attract successful candidates. We may desire to retain your personal data to consider you for future employment opportunities.
Data Recipients and International Data Transfer
Health Advances is committed to the confidentiality, integrity, and availability of Personal Data we process and is putting in place heightened mechanisms to ensure a compliant transfer of such personal information from EEA member countries to the U.S. Health Advances is working to put in place Standard Contractual Clauses (“SCC”) as adopted by the European Commission (or by supervisory authority and approved by the European Commission) for the purpose of transferring Personal Data from the European Economic Area. We are also actively gathering explicit consent from data subjects and relying on other derogations under Article 49 of the GDPR where SCCs are currently unobtainable. Health Advances also has strict technical and organizational measures in place to adequately protect and secure all personal data processed by Health Advances.
Recruiters and interviewers working in the US, as well as recruiters and interviewers working in different countries within Health Advances may access your personal data. Additional Health Advances employees may have limited access to your personal data in order to assist in and oversee the hiring process, or to perform their jobs. We use third parties and service providers to provide a recruiting software system, with which your personal data may be shared. We also share your personal data with other third parties and service providers including recruiting agencies, university recruiting platforms, our applicant tracking system, social media tools such as LinkedIn Recruiter, employment screening services, and pre-employment assessment tools that may assist us in recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices. Your information may also be shared with additional office-related third parties and service providers such as phone and conferencing providers, IT systems and cloud storage providers, technical support vendors, IT management and security vendors, emergency recovery services, data destruction services, and our electronic signature provider. Should travel be required for an interview, we may also share your information with any travel related organizations, with your permission, in order to make these arrangements. Upon acceptance of an offer, your information may also be provided to additional new hires to connect prior to your start date, virtual event vendors to participate in team building activities, and merchant websites or retailers to send you materials prior to your start date. We maintain processes designed to ensure that any processing of personal data by third parties and service providers is consistent with this Privacy Notice, and protects the confidentiality, availability, and integrity of your personal data.
Health Advances may retain your personal data for as long as we deem reasonable and/or as long as the law requires. If your interest in employment at Health Advances ceases, we will continue to handle your personal data in accordance with this Privacy Statement.
Health Advances has implemented security measures intended to protect your personal data both online and offline, including measures intended to restrict unauthorized persons from accessing personal data. We also have security measures in place at our physical facilities to help protect against the loss, misuse, or alteration of personal data that we have collected from you at our website. Although we have implemented various measures to help protect your information, Health Advances does not guarantee the security of any information. Information sent over the Internet cannot be guaranteed to be secure.
We take reasonable steps that are designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used. We also have implemented measures that are designed to ensure that our processing of your personal data complies with this Privacy Statement and applicable law.
You may have the right to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the data. You may have the right to request a copy of the personal data we have collected about you. If you would like to make a request to access, review, or correct the personal data we have collected about you, or to discuss how we process your personal data, please contact us at firstname.lastname@example.org. You may also submit a request by filling out the webform.
To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or to deny your requests where, in the Firm’s discretion, they may be unfounded, excessive, or otherwise unacceptable under applicable law.
In addition, and where granted by applicable law, you may have the right to lodge a complaint with a competent data protection authority.
We welcome and thank you for your comments, questions, and suggestions. You are encouraged to direct any comments and questions relating to this Privacy Statement and our use of your Personal Data to:
Mail: Privacy Officer, Health Advances LLC, 275 Grove Street, Suite 1-300, Newton, MA 02466
Phone: +1 (781) 647-3435
Fax: +1 (781) 392-1484